Food Vendor Instructions

• Review the 2026 Regulations before completing your application to understand your responsibilities as a vendor at the Northumberland Scottish Festival and Highland Games.

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Documentation​

• Food vendors must provide the following documents to us by April 30, 2026. 

  • Current TSSA certification (applies to vendors using Propane)

  • Current Local Health Department Certificate (applies to out of area vendors)

  • The Lakelands Public Health “Special Event Health Notification Form”

    • You can download the “Special Event Health Notification Form” here or you can complete and submit the it online here.

• Food vendors must provide the following document to us by May 24, 2026​

  • Current Liability Insurance ($2,000,000 minimum)​

• Send the above documentation to us by email at ​northumberlandgamesconcessions@gmail.com or to our address at Cobourg Highland Games Society, P.O. Box 424, Cobourg, ON K9A 4L1.

• The above documents must be available for inspection during the Festival by:

  • Northumberland Highland Games

  • Town of Port Hope

  • Lakelands Public Health Unit

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Fees

• Fee for selling a Single Food Item is $300 + HST

• Fee for selling Multiple Food Items is $450 + HST

Payment

• All applications must include a deposit of $100 or payment in full.

• Balance owing must be paid by May 11, 2026. Failure to pay by this date means your spot will be cancelled.

• No refunds will be made after April 30, 2026

• Our legal name is Cobourg Highland Games Society, operating as the Northumberland Scottish Festival and Highland Games.

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Logistics

• Vendors should bring their own generators as hydro is unavailable at the park.  Also, water is unavailable at the park.

• You can set up after 1:00 p.m. on Friday and on Saturday between 6:00 a.m. and 8:00 a.m.  Vehicles are not allowed to enter or exit the grounds on Saturday between 8:00 a.m. and 6:00 p.m. 

• Overnight camping is available on Friday night in the park's Corral area. Please advise us if you need to reserve a spot.